0 points. (24 CFR 982 subpart K). This web site is designed for the current versions of (2) HUD verification method: PHA data submitted on the SEMAP certification form concerning payment standards. (1) This indicator shows whether voucher holders were successful in leasing units with voucher assistance. 104% Semap Score. ), (iii) The percent of units leased or occupied by homeowners under the voucher homeownership option, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA fiscal year was less than 95 percent. The percent of units leased is determined by taking unit months leased under a HAP contract and unit months occupied by homeowners under the voucher homeownership option, as shown in HUD systems for the calendar year that ends on or before the assessed PHA fiscal year, and dividing that number by the number of unit months available for leasing based on the number of baseline units available at the beginning of the calendar year. 0 points. Displaying title 24, up to date as of 1/13/2023. MTCS means Multifamily Tenant Characteristics System. High impact country, score not evaluated. The PHA's SEMAP certification also states that the reinspected sample was drawn from recently completed HQS inspections (i.e., performed during the 3 months preceding the quality control reinspection) and was drawn to represent a cross section of neighborhoods and the work of a cross section of inspectors. HUD will use the verification method identified for each indicator in reviewing the accuracy of an PHA's annual SEMAP certification. 3 SEMAP Indicators Measure How much of the funding is being used; Whether the agency is complying with regulations regarding rent reasonableness, HQS and reexaminations; Whether transactions are timely; Whether the rent calculations are accurate and Whether there is documentation to support them. Urban Development (HUD) uses SEMAP scores as the primary tool for assessing a Housing Authority's management of the Housing Choice Voucher Program. 0 points. SEMAP Ratings - United States Department of Housing and Urban Development (1) This indicator shows whether the PHA completes a reexamination for each participating family at least every 12 months. (1) This indicator shows whether, at the time of admission and annual reexamination, the PHA verifies and correctly determines adjusted annual income for each assisted family and, where the family is responsible for utilities under the lease, the PHA uses the appropriate utility allowances for the unit leased in determining the gross rent. Each module of this training is self-paced and can be started or stopped at any time. (24 CFR 5.617). (ii) The PHA's SEMAP certification does not support the statement in paragraph (f)(3)(i) of this section. In this online seminar, Quadel's expert trainers will cover everything that has to do with SEMAP, the Section Eight Management Assessment Program. Title 24 was last amended 12/21/2022. 5 points. In recognition of this, HUD has afforded PHAs that meet certain criteria the opportunity to waive their Section 8 Management Assessment Program (SEMAP) scores in recognition of the pandemic environment. Submission of deconcentration data for this indicator is optional for all other PHAs. In initiatives using HCVs, services provided can support SEMAP Indicator 13, Lease up, and Indicator 9, Annual Recertifications. (2) HUD verification method: MTCS report - Shows percent of HQS inspections that are more than 2 months overdue. Ability to negotiate and mediate issues while utilizing stellar customer service skills. (iii) More than 10 percent of all PHA reexaminations are more than 2 months overdue. Additional SEMAP points are available to PHAs that have jurisdiction in metropolitan FMR areas and that choose to submit with their SEMAP certifications certain data, in a HUD-prescribed format, on the percent of their tenant-based Section 8 families with children who live in, and who have moved during the PHA fiscal year to, low poverty census tracts in the PHA's principal operating area. How does SEMAP improve program performance? (i) The PHA's voucher program payment standard schedule contains payment standards which do not exceed 110 percent of the current applicable published FMR and which are not less than 90 percent of the current applicable published FMR (unless a higher or lower payment standard amount is approved by HUD). (20 points. This content is from the eCFR and may include recent changes applied to the CFR. If an PHA is assigned an overall performance rating of troubled, the PHA's corrective action plan must be approved in writing by HUD. (i) The PHA's SEMAP certification states that the PHA reviewed utility rate data within the last 12 months, and adjusted its utility allowance schedule if there has been a change of 10 percent or more in a utility rate since the last time the utility allowance schedule was revised. (1) This indicator shows whether, following each HQS inspection of a unit under contract where the unit fails to meet HQS, any cited life-threatening HQS deficiencies are corrected within 24 hours from the inspection and all other cited HQS deficiencies are corrected within no more than 30 calendar days from the inspection or any PHA-approved extension. the SEMAP indicator at 985.3(a) Selection from the Waiting List; the number of families assisted for the SEMAP indicators at 985.3(b) Reasonable Rent, and 985.3(c) Determination of Adjusted Income; the number of units under HAP contract during the last completed HA fiscal year for the SEMAP indicator at 985.3(e) HQS Quality Control . SEMAP Training for PHA Staff: Overview of SEMAP Indicators This module reviews each of the SEMAP indicators in more detail. (b) The definitions in 24 CFR 982.4 apply to this part. This is an automated process for (20 points. (1) This indicator shows whether the PHA inspects each unit under contract at least annually. Comments or questions about document content can not be answered by OFR staff. If you would like to comment on the current content, please use the 'Content Feedback' button below for instructions on contacting the issuing agency. If you would like to be among the first to know when the next Procedures Course will be held, please sign our Procedures Course Interest List. [63 FR 48555, Sept. 10, 1998, as amended at 64 FR 40497, July 26, 1999] hbbd```b`` W>dL`h.XDI#0 &yzHO r Qb BL@W Ej@g``  O (A) The PHA has a written policy in its administrative plan which includes actions the PHA will take to encourage participation by owners of units located outside areas of poverty or minority concentration, and which clearly delineates areas in its jurisdiction that the PHA considers areas of poverty or minority concentration; (B) PHA documentation shows that the PHA has taken actions indicated in its written policy to encourage participation by owners of units located outside areas of poverty or minority concentration; (C) The PHA has prepared maps that show various areas with housing opportunities outside areas of poverty or minority concentration both within its jurisdiction and neighboring its jurisdiction; has assembled information about the characteristics of those areas which may include information about job opportunities, schools, transportation and other services in these areas; and can demonstrate that it uses the maps and area characteristics information when briefing rental voucher holders about the full range of areas where they may look for housing; (D) The PHA's information packet for rental voucher holders contains either a list of owners who are willing to lease (or properties available for lease) under the rental voucher program; or a current list of other organizations that will help families find units and the PHA can demonstrate that the list(s) includes properties or organizations that operate outside areas of poverty or minority concentration; (E) The PHA's information packet includes an explanation of how portability works and includes a list of portability contact persons for neighboring housing agencies, with the name, address and telephone number of each, for use by families who move under portability; and. Purpose of SEMAP. There are also certain other instances when PHAs may not receive a SEMAP score. As used in this part: Confirmatory review means an on site review performed by HUD to verify the management performance of an PHA. 0 points. (A) The PHA has a reasonable written method to determine reasonable rent which considers location, size, type, quality and age of the units and the amenities, housing services, and maintenance and utilities provided by the owners; and. Current Report The current data will include all current records in the Form-50058 Module current or historical database through the report "As of" date. A low poverty census tract is defined as a census tract where the poverty rate of the tract is at or below 10 percent, or at or below the overall poverty rate for the principal operating area of the PHA, whichever is greater. Indicator 1 -Selection from Wait List (ii) The PHA's voucher program payment standard schedule contains payment standards which exceed 110 percent of the current applicable published FMRs or which are less than 90 percent of the current applicable published FMRs (unless a higher or lower payment standard amount is approved by HUD). (2) HUD verification method: MTCS Report. 10 points. Default under the Annual Contributions Contract (ACC). (i) The PHA's SEMAP certification states that the PHA's quality control sample of case files with failed HQS inspections shows that, for all cases sampled, any cited life-threatening HQS deficiencies were corrected within 24 hours from the inspection and, for at least 98 percent of cases sampled, all other cited HQS deficiencies were corrected within no more than 30 calendar days from the inspection or any PHA-approved extension, or, if any life-threatening HQS deficiencies were not corrected within 24 hours and all other HQS deficiencies were not corrected within 30 calendar days or any PHA-approved extension, the PHA stopped (abated) housing assistance payments beginning no later than the first of the month following the correction period, or took prompt and vigorous action to enforce family obligations. HUD's Office of Public and Indian Housing has finalized a rule revising the Section 8 Management Assessment Program (SEMAP) lease-up indicator. This content is from the eCFR and is authoritative but unofficial. 15 points. (d) Monitoring. (1) This indicator shows whether the PHA completes a reexamination for each participating family at least every 12 months. ( c) On-site confirmatory review. The Electronic Code of Federal Regulations (eCFR) is a continuously updated online version of the CFR. (ii) HUD determines that an on-site review is unnecessary to determine the needs of the PHA and the actions required to address the program deficiencies. Family data used for the PHA's analysis must be the same information as reported to MTCS for the PHA's tenant-based Section 8 families with children. Under current regulations at 24 CFR part 985, the SEMAP Certification form (HUD-52648) must be submitted annually by all PHAs administering Section 8 tenant-based assistance programs. 10 points. - Regulations Relating to Housing and Urban Development, - Office of Assistant Secretary for Public and Indian Housing, Department of Housing and Urban Development, Subpart C - Physical Assessment Component [Reserved], https://www.ecfr.gov/current/title-24/subtitle-B/chapter-IX/part-985, Section 8 Management Assessment Program (SEMAP). The 2-month allowance is provided only to accommodate a possible lag in the PHA's electronic reporting of the annual reexamination on Form HUD-50058 and to allow the processing of the data into MTCS. (1) This indicator applies only to PHAs with mandatory FSS programs. (ii) The PHA's SEMAP certification includes the statements in paragraph (c)(3)(i) of this section, except that the PHA obtains and uses independent verification of income, properly attributes allowances, and uses the appropriate utility allowances for only 80 to 89 percent of families. HUD initiated that proposal to align the SEMAP lease-up indicator with the process for measuring voucher management system leasing and cost data, which by statute must be done on a calendar year cycle. Recent Presentations Content Topics Updated Contents Featured Contents. (ii) The PHA's SEMAP certification does not support the statements in paragraph (e)(3)(i) of this section. (e) Appeals. Waiting list 15 Reasonable rent 20 Adjusted income 20 UA schedule 5 HQS QC 5 HQS enforcement 10 Slideshow. (n) Lease-up. 0 points. 985.3 Indicators, HUD verification methods and ratings. Section Eight Management Assessment Program (SEMAP) The Section Eight Management Assessment Program (SEMAP) measures the performance of the public housing agencies (PHAs) that administer the Housing Choice Voucher program in 14 key areas. HUD will use the verification method identified for each indicator in reviewing the accuracy of an PHA's annual SEMAP certification. (c) On-site confirmatory review. This indicator becomes initially effective for the second full PHA fiscal year following the date of HUD approval of success rate payment standard amounts. (1) This indicator shows whether voucher holders were successful in leasing units with voucher assistance. (Information collection requirements in this section have been approved by the Office of Management and Budget under control number 2577-0215), [63 FR 48555, Sept. 10, 1998, as amended at 66 FR 50006, Oct. 1, 2001]. SEMPA is working on setting dates for a future course. The PHA determines the overall poverty rate for its principal operating area using the most recent available decennial Census data. HUD will use the verification method identified for each indicator in reviewing the accuracy of an PHA's annual SEMAP certification. (b) Applicability. (l) Pre-contract housing quality standards (HQS) inspections. for improving failing SEMAP indicators, and will assist in preparing a Corrective Action Plan (CAP). 15 points. A. SEMAP Certification Section 985.101 requires an HA administering a Section 8 tenant-based assistance program to submit annually a SEMAP certification form within 60 calendar days after the end of its fiscal year. Notwithstanding paragraph (a)(1) of this section, HUD may elect not to conduct an on-site review of a troubled PHA, if: (i) The PHA has less than 250 assisted units; and. HUD will prepare a SEMAP profile for each PHA and will assign a rating for each indicator as shown. Comments or questions about document content can not be answered by OFR staff. The PHA shall retain subcontractor certifications for 3 years. There are fifteen indicators that measure the efficiency and compliance with federal regulations. An PHA may appeal its overall performance rating to HUD by providing justification of the reasons for its appeal. 9!H ^as}d1a!rvO$)dIjHE*Ays|8J0)re$5I{duh=h5wV$kZF Vv(H}qb9z+aKXnRw"F"W|Dw1|E] 0,go t (1) Required reviews for troubled PHAs. The MTCS data used for verification cover only voucher program and regular certificate program tenancies, and do not include rent calculation discrepancies for manufactured home owner rentals of manufactured home spaces under the certificate program or for proration of assistance under the noncitizen rule. (ii) 5 to 10 percent of all PHA reexaminations are more than 2 months overdue. (2) HUD verification method: MTCS report - Shows number of families currently enrolled in FSS. *^_4/m/**HLY/1:UJxT=,9(z3 ~c{)uW z+}. 10 points. The 2-month allowance is provided only to accommodate a possible lag in the PHA's electronic reporting of the annual HQS inspection on Form HUD-50058, and to allow the processing of the data into MTCS. 10 points. 5 points. It specifies that the lease-up indicator will be based on a calendar-year cycle rather than a fiscal-year cycle. (1) This indicator shows whether the PHA has adopted a payment standard schedule that establishes voucher payment standard amounts by unit size for each FMR area in the PHA jurisdiction, and, if applicable, separate payment standard amounts by unit size for a PHA-designated part of an FMR area, which payment standards do not exceed 110 percent of the current applicable published FMRs and which are not less than 90 percent of the current applicable published FMRs (unless a higher or lower payment standard amount is approved by HUD). Strong judgment, reasoning, time management, and organizational skills. An appeal made to a HUD hub or program center or to the HUD Troubled Agency Recovery Center and denied may be further appealed to the Assistant Secretary. HUD shall maintain SEMAP files, including certifications, notifications, appeals, corrective action plans, and related correspondence for at least 3 years. The corrective action plan must: (2) Identify obstacles to goal achievement and ways to eliminate or avoid them; (3) Identify resources that will be used or sought to achieve goals; (4) Identify an PHA staff person with lead responsibility for completing each goal; (5) Identify key tasks to reach each goal; (6) Specify time frames for achievement of each goal, including intermediate time frames to complete each key task; and. here. (iv) State and regional PHAs that provide Section 8 rental assistance in more than one metropolitan area within a State or region make these determinations separately for each metropolitan area or portion of a metropolitan area where the PHA has assisted at least 20 Section 8 families with children in the last completed PHA fiscal year. (2) HUD verification method: MTCS report - Shows percent of HQS inspections that are more than 2 months overdue. As a (1) This indicator shows whether, following each HQS inspection of a unit under contract where the unit fails to meet HQS, any cited life-threatening HQS deficiencies are corrected within 24 hours from the inspection and all other cited HQS deficiencies are corrected within no more than 30 calendar days from the inspection or any PHA-approved extension. (1) This indicator shows whether the PHA maintains an up-to-date utility allowance schedule. HUD may conduct an on-site confirmatory review to verify the PHA certification and the HUD rating under any indicator. You can Accordingly, there may be small PHAs designated as troubled for which an on-site review is unnecessary to . Enhanced content is provided to the user to provide additional context. As provided in the preamble to the proposed rule, the Consolidated Appropriations Act, 2005 (Pub. (2) Biennial review for small PHAs. 0 HUD will conduct on-site reviews of PHAs rated troubled to assess the magnitude and seriousness of the problems. Nomenclature changes to part 985 appear at 64 FR 67983, Dec. 3, 1999. endstream endobj 374 0 obj <>stream In recognition of this, HUD has afforded PHAs that meet certain criteria the opportunity to waive their Section 8 Management Assessment Program (SEMAP) scores in recognition of the pandemic environment. Elderly : Semap . $q8E% Nt (i) The proportion of families issued rental vouchers during the last PHA fiscal year that have become participants in the voucher program is more than the higher of: (B) The proportion of families issued rental vouchers that became participants in the program during the six month period utilized to determine eligibility for success rate payment standards under 982.503(e)(1) plus 5 percentage points; and. This number is divided by the number of mandatory FSS slots, as determined under 984.105 of this chapter. 8 points. SEMAP helps HUD target monitoring and assistance to PHA programs that need the most improvement. Upon receipt of the certification, HUD rates the PHA's performance under each SEMAP indicator in accordance with 24 CFR 985.3. What regulations cover this program? The table below lists each of the SEMAP indicators, contains a description of each indicator, and explains the basis for points awarded under each indicator. mo[ /!+)'"#cDW~Rb`HJ&SA`AroihmAWZ'=zffFaviRES1jl)8*JkMQ;h$v#E"L*2wy#bjdcfH+Cyl6'zNF D10gwr If the HUD verification method for the indicator relies on data in MTCS and HUD determines those data are insufficient to verify the PHA's certification on the indicator due to the PHA's failure to adequately report family data, HUD will assign a zero rating for the indicator. The method for selecting the PHA's quality control sample under paragraphs (a), (b), (c) and (f) of this section must leave a clear audit trail that can be used to verify that the PHA's quality control sample was drawn in an unbiased manner. (1) Annual review. learn more about the process here. In addition, HQS-related SEMAP indicators and their impact on the PHA's SEMAP score are included. Microsoft Edge, Google Chrome, Mozilla Firefox, or Safari. 2. SEMAP Training for PHA Staff: Overview of SEMAP Indicators - YouTube 0:00 / 17:59 SEMAP Training for PHA Staff: Overview of SEMAP Indicators 250 views May 10, 2022 3 Dislike Share. SEMAP Self-Assessment form Computer report listing tenant name, last time unit inspected, current annual inspection PIC Report Indicator 13 Lease-Up Possible Rating 20/15 BCHA Rating 0 The percent of units leased, or the percent of allocated budget authority expended during the last fiscal year average less than 95 percent. What are the 14 key indicators of performance? (ii) The PHA has filled 60 to 79 percent of its mandatory FSS slots and 30 percent or more of FSS families have escrow account balances. (ii) The PHA's SEMAP certification does not support the statement in paragraph (a)(3)(i) of this section. (24 CFR 984.105 and 984.305). 369 0 obj <> endobj developer resources. [63 FR 48555, Sept. 10, 1998, as amended at 64 FR 40497, July 26, 1999]. site when drafting amendatory language for Federal regulations: The Section 8 Management Assessment Program (SEMAP) is designed to assess whether the Section 8 tenant-based assistance programs operate to help eligible families afford decent rental units at the correct subsidy cost. 5 points. (i) The PHA's SEMAP certification states that: (A) The PHA has written waiting list selection policies in its administrative plan and. There are 3 indicators which require a QC sample from tenant files. 0 points. Attributes of financial and regulatory incentives. (a) Purpose. Housing and Urban Development, U.S. Department of Housing and Urban Development, 451 7th Street, S.W., Washington, DC 20410 (1) This indicator shows whether newly leased units pass HQS inspection on or before the beginning date of the assisted lease and HAP contract. The method for selecting the PHA's quality control sample under paragraphs (a), (b), (c) and (f) of this section must leave a clear audit trail that can be used to verify that the PHA's quality control sample was drawn in an unbiased manner. Instead of just waiting for your score to come from HUD, do you want to be more proactive in determining your score in advance? If you have questions or comments regarding a published document please (2) HUD verification method: MTCS report - Shows percent of reexaminations that are more than 2 months overdue. 1. "Published Edition". (1) This indicator shows whether an PHA supervisor or other qualified person reinspects a sample of units under contract during the PHA fiscal year, which meets the minimum sample size requirements specified at 985.2 under PHA's quality control sample, for quality control of HQS inspections. There are 14 different categories, or indicators, examined in the SEMAP process.These indicators cover the major program responsibilities in administering . The Section 8 Management Assessment Program (SEMAP) is designed to assess whether the Section 8 tenant-based assistance programs operate to help eligible families afford decent rental units at the correct subsidy cost. (3) When HUD modifies or withholds a rating for any reason, it shall explain in writing to the PHA the reasons for the modification or for withholding the rating. (1) This indicator shows whether the PHA correctly calculates tenant rent in the rental certificate program and the family's share of the rent to owner in the rental voucher program. This indicator applies only to PHAs that have received approval to establish success rate payment standard amounts in accordance with 982.503(e). This initiative under the Energy Sector Management Assistance Program (ESMAP) supported the scale-up of power generation from renewable energy (RE) sources through resource assessment and mapping activities globally and at the country level from 2013 to 2020. HOUSING QUALITY STANDARD (HQS) ENFORCEMENT The PHA must ensure that when a unit fails a HQS inspection if deficiencies are not corrected within the required time frame that the following occurs: (F) PHA documentation shows that the PHA has analyzed whether rental voucher holders have experienced difficulties in finding housing outside areas of poverty or minority concentration and, if such difficulties have been found, PHA documentation shows that the PHA has analyzed whether it is appropriate to seek approval of exception payment standard amounts in any part of its jurisdiction and has sought HUD approval of exception payment standard amounts when necessary. SEMAP uses HUD's national database of tenant information and information from audits conducted annually by independent auditors. A separate drafting site The certification form requires short answers from HAs concerning HA performance under the 14 SEMAP indicators and assures HUD that HA hVmoH+1Qy+UH(H6C|0G,F#g9B3Zy8S^2MD1k@4"NaA=sVC3`%FC1)f?&6\ _ (A) The PHA has a written policy in its administrative plan which includes actions the PHA will take to encourage participation by owners of units located outside areas of poverty or minority concentration, and which clearly delineates areas in its jurisdiction that the PHA considers areas of poverty or minority concentration; (B) PHA documentation shows that the PHA has taken actions indicated in its written policy to encourage participation by owners of units located outside areas of poverty or minority concentration; (C) The PHA has prepared maps that show various areas with housing opportunities outside areas of poverty or minority concentration both within its jurisdiction and neighboring its jurisdiction; has assembled information about the characteristics of those areas which may include information about job opportunities, schools, transportation and other services in these areas; and can demonstrate that it uses the maps and area characteristics information when briefing rental voucher holders about the full range of areas where they may look for housing; (D) The PHA's information packet for rental voucher holders contains either a list of owners who are willing to lease (or properties available for lease) under the rental voucher program; or a current list of other organizations that will help families find units and the PHA can demonstrate that the list(s) includes properties or organizations that operate outside areas of poverty or minority concentration; (E) The PHA's information packet includes an explanation of how portability works and includes a list of portability contact persons for neighboring housing agencies, with the name, address and telephone number of each, for use by families who move under portability; and. 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